inSight procurement and expense

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Procurement Brochure
Download the inSight Procurement brochure in Adobe PDF format. If you do not have the Adobe Reader then is a free-download from the Adobe Website.

Importance of Workflow
Download our published document on the 'Importance of Workflow' in Adobe PDF format. If you do not have the Adobe Reader then is a free-download from the Adobe Website.

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inSight Procurement Overview

Everyone’s buying experience in your company will be different, which is why inSight provides your employees with a fully customisable working environment which suits their own procurement needs. We all know that each employee or department requires financial control which is why inSight is built using a four-tier security system. Restricting items such as suppliers, cost centres, business units and analysis codes can be actioned easily and quickly, making sure that purchasing control still sits within your company’s operating procedures. Throughout the system the emphasis is put on your employees’ buying experience, with fresh and friendly screens that make it far easier for your employees to achieve their purchasing needs.

Each user is empowered to control and manage their requisitioning. The requisitioning module of inSight gives the user the ability to use templates, online catalogues, budget checking and budget checking all at the click of a button. Purchase Orders are automatically generated on approval and emails are dispatched through the whole purchasing cycle.

The approval features of inSight give your employees and business managers a full audit history of each request they were involved in throughout the complete purchasing cycle. Approvers can easily track outstanding requests and review the other approver’s comments and the approval route that the request has taken.
Nominees are given access to approve or deny requests on your behalf, giving you the freedom to attend those important meetings knowing that your assistant can approve those critical requests that need immediate attention. But how do I notify the next approver why I approved the request? No need to punch-out to an external email application to send relating correspondence to the approval chain and give comments, this is all contained within the inSight environment.

Goods receipting is a crucial part of the purchasing processing cycle. It adds that all-important control over discerning whether the goods or services that have been invoiced were actually received. The goods receipting module of inSight has been designed to give the end user an easy-to-use graphical interface in which to record the receipt of their items. Now users will simply record what’s been received and select if more items are to follow. What could be easier? Business managers can control the overall receipting process by using workflow to process any over-or-under-deliveries.

he accounting department can easily view all orders that are awaiting payment making it a quick process to process your invoices. Invoice matching gives your accounting staff the ability to cross-reference the supplier invoice against the original purchase order, reducing on that tedious re-entry. Each line can be instantly matched or approved at the click of a button. If the supplier invoice differs to the original purchase order, or should your user have made an error in the allocation information, then these can be quickly amended to reflect the correct details.

Handle your direct debits, standing orders and credit notes with direct invoicing. In a perfect world all invoices would have a corresponding purchase order number attached. As we all know, this is not usually the case which is why inSight provides a direct invoicing interface. By entering credit notes through the direct invoicing interface, inSight automatically handles the corresponding transactions that need to be made against the purchase order, receipts and general ledger entries.

With real-time budget control inSight makes sure each request is tagged with the latest budget, commitment, accrual and ledger information. Enhanced budget checking is standard, even different security groups can have different budget checking methods. These include year-to-date, cumulative-year-to-date, financial-month, forecast-budgeting, project-budgeting. Using the budget desginer, groups of codes can be budget checked even down to the supplier code or department.

With any solution you need to make sure the workflow engine can handle your current business process and have the flexibility to adapt to each scenario. Our workflow engine and the wrokflow designer work in real-time with the application and includes approval groups and dynamic approval chains. Not only can you have different rules for each module, but for each operating company.

One of the great things about inSight is that it comes with its own integrated reporting solution, no need for third-party add-ons. inSight provides you with two powerful reporting tools, the standard reporter and the ad hoc reporter. The standard reporting tool gives you the power to easily mine your procurement data and gives you the freedom to create your own custom reports. The second reporting tool provided is the ad-hoc reporter, which allows you to quickly mine data, then have it presented in a Microsoft Excel format, ready for that all-important budget meeting.

Using the latest technologies our catalogue solution gives you the ability to query your suppliers catalogue in real-time, providing live stock levels, pricing and product images. With the inclusion of i-Catalogues© (incorporating VCAB) users can thumb through the supplier brochure on-screen.

For any procurement solution, integration can mean the success or failure of your project. How will the system integrate with your current financial system? Do we require any manual imports? Is the data validated? Is it real-time?

You could find yourself asking all these questions and finding that your chosen solution does not give you the real-time integration you require, unlike inSight! inSight has real-time integration for most mid-to-large Financial Platforms. All transaction data is fully validated before processed by our real-time integration gateway. As the transactions are posted real-time, this ensures that your budget figures and financial status are always accurate. The integration points can be fully configured to support your current posting processes, as some companies may not wish to create a transaction until the invoice is received. The power of the integration system can be quickly configured through the standard web-based administration system, no need for additional consultancy should you change your mind, take control, take ownership.

All aspects of the inSight configuration can be amended through the browser and the administration is separated into five distinct areas. This allows your high level administrators to assign sub-administrators to the various aspects of the system, giving your company greater flexibility of the administration of inSight. This role based administration gives the ability to designate areas of the system where departments may already be collecting that type of data. An example being the personnel department, this department will be processing starters and leavers, therefore they could control the user access to your procurement solution, keeping control of your buying guidelines.